Executive Assistant (International Theatrical Marketing)

Overview

Step into a dynamic, high-impact role where your organizational expertise and strategic mindset will help shape the global rollout of major theatrical releases. Partnering with Aquent, a premier talent solutions agency, our client—a global leader in the entertainment space—is seeking a proactive and detail-oriented Executive Assistant. In this role, you will be the ultimate orchestrator behind the scenes, ensuring seamless operations and facilitating communication across international markets to bring cinematic stories to audiences worldwide.

About the Partner & Client

Aquent has partnered with a powerhouse in the global entertainment industry to find exceptional talent. Our client is dedicated to delivering world-class cinematic experiences and connecting audiences with stories that inspire, entertain, and captivate. By joining this fast-paced, creative environment, you will play a key role in supporting the leaders who drive international audience engagement and strategic marketing initiatives on a global scale.

The Opportunity

In this role, you will do much more than manage schedules—you will serve as a vital strategic partner to senior leadership. By managing complex international logistics, organizing critical theatrical release data, and maintaining seamless communication across global offices, your work will directly enable the team to execute high-profile campaigns smoothly. This is an exciting opportunity to immerse yourself in the fast-moving world of global entertainment, where your proactive problem-solving and flawless execution will make a tangible impact every day.

Key Responsibilities

• Provide comprehensive administrative support, including calendar management, coordinating complex domestic and international travel itineraries, and processing monthly expense reports.
• Compile, organize, and maintain executive-level data for major theatrical releases, ensuring accurate tracking of budgets, box office performance, and release strategies.
• Schedule highly confidential and sensitive meetings, handling all proprietary information with the utmost discretion.
• Maintain accurate, up-to-date international contact databases and facilitate communication across global territory offices.
• Assist in preparing high-quality presentation decks, briefing documents, and materials for senior leadership and external partners.
• Liaise with international teams to gather data, prepare special reports, and ensure alignment on global release strategies.
• Support ad hoc projects, including research into industry trends, competitive releases, and film market analysis.

What You Bring

• 3+ years of experience providing administrative support to senior-level leaders.
• High school diploma or equivalent.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Proven experience coordinating complex domestic and/or international travel arrangements.
• Exceptional verbal and written communication skills with a professional demeanor.
• Outstanding attention to detail and the ability to manage multiple competing priorities in a fast-paced environment.
• A proactive, self-motivated approach with the ability to take initiative and work independently.
• Flexibility to support international business needs, including availability outside standard working hours when required.

Nice-to-Have Qualifications

• Familiarity with or prior experience in the entertainment, media, or theatrical industry.